The Harley Gallery and Portland Collection Museum

The Harley Gallery and Portland Collection Museum

Client: The Harley Gallery






S80 3LW



Job Details:

  • To design, supply, install and commission a complete CCTV System and additional replacement CCTV camera.
  • Annual Service & Maintenance of CCTV / Intruder Alarm / & Remote Monitoring at the Harley gallery & The Portland Collection Museum

Project Particulars:

The Harley Gallery is situated in the extensive grounds of the Welbeck Estate in Nottinghamshire. Nestled in the heart of Sherwood Forest in Nottinghamshire, Welbeck extends to some 15,000 acres, straddling the borders of Nottinghamshire and Derbyshire.

The estate is within the area of North Nottinghamshire known as the Dukeries. The name comes from four historic neighbouring Ducal estates, Welbeck, Clumber, Thoresby, and Worksop Manor. Welbeck has constantly evolved over the centuries – from a Premonstratensian Abbey founded in 1153, to a Cavalier residence in the 17th century; from English Gothic to the New Works of the nineteenth century with their mysterious labyrinth of tunnels. The MOD used many of the estate buildings as a Sixth Form College from 1954 to 2005.

TIS are very proud to have built up a fantastic mutually beneficial partnership with The Harley Foundation.  TIS have worked closely with the Harley Gallery to ensure that disruption has always been kept to a minimum throughout the gallery and museum spaces. Working for the Harley Gallery we have designed, supplied, installed, commissioned, serviced and maintained the CCTV system. TIS have supported the Harley gallery by working around their planned events, peaks and troughs of public visits during school holidays and for private events hosted at the gallery.

Part of Portland Collection was originally housed in the Gallery, this has recently been moved a brand new purpose built bespoke museum adjacent to the Harley Gallery, for we offer a bespoke service and maintenance package. The Dukes of Portland and their families have amassed Welbeck’s historic Portland Collection over the centuries. The Collection is on show in new museum, which opened in March 2016. Masterpieces include Michelangelo’s Madonna del Silenzio (c.1538). Also on display are rarely seen Van Dyck paintings and George Stubbs’s painting of the 3rd Duke of Portland on horseback outside the stables at Welbeck. Further highlights include the pearl earring worn by Charles I at his execution in 1649, and The Portland Tiara by Cartier.

The gallery permanently displays Special Collections from local artists and artisan craft workers. The gallery offers original changing exhibitions throughout the year, exploring various artistic subjects in depth. The gallery has a lively programme of public events, including talks, hands-on activities, and craft workshops.

With such historically significant artefacts on display TIS were contracted to supply and install a complete CCTV System, as well as the preplacement of an existing CCTV Camera. Working closely with the Gallery TIS supported the installation works completing them around their busy events schedule both within standard operational hours and outside of core operation hours to ensure continuity of security within the Gallery.

TIS worked carefully and considerately to incorporate the CCTV system, while respecting the surroundings. Key to our success in this project was our understanding of old buildings, building materials, and construction methods, installation works were tasteful and sensitive to the surroundings. Health and safety was of paramount importance, and ensuring that asbestos containing materials were not disturbed a key requirement for the Harley Gallery.

Working closely with the Contracts administrator, TIS ensured that where concerns were raised these were resolved in an efficient and effective manner. The Building was carefully monitored and any remedial works completed in open partnership with the Harley Gallery. TIS ensured that provision was made within the budget for repair works to be completed should they be required.

TIS monitored and maintained the Health and Safety of the site through rigorous risk assessments, method statements and common sense practice. TIS ensured that all egress routes were clear, or if obstructed that appropriate measures were put in place to offer alternative routes, and appropriate signage was clearly displayed in well-lit areas. TIS have always worked in a safe manner and believe that a tidy site is a safe site, this motto has earned us a faultless record of safety with our clients. TIS are dedicated to providing the very best service and quality to their client and this diligent approach has enabled the partnership to flourish and pay dividends for both parties.

The works were carefully programmed by our Project Managers, who ensured that the project was kept on schedule, and where possible accelerated through careful application of resources. TIS continued to support the Harley Gallery through the 52 week defect period and then into a rolling annual Service and maintenance contract, which continues to this day.

Although the scale of the project was limited, TIS value engineered the project with the Harley Foundation, to ensure that their limited funding was spent appropriately and that an unnecessarily complex or expansive system was not procured for the site.

With an open and honest partnership approach TIS approached our suppliers to ensure that we could reduce pricing for the system through application of bespoke project discounts. Supporting the Harley Gallery through the warranty period we ensured that relevant components for the system were kept in stock at all times in our Head Office Stock Control Unit. Maintaining stock at head office has allowed us to offer same day dispatch and delivery of parts when required, reducing the timescale for installation and integration of additional security systems with limited or no system down time.

Testament to our commitment to excellent service provision is the annual rolling service and maintenance contract for both the Harley Gallery and the Portland Collection Museum. Our consistent outstanding KPI results are reported on a monthly basis to the Building Manager, these outline the catalogue of faults logged, our response rates, and first time fix levels which exceed the universities expectations.