Client: The University of Leeds
The University of Leeds
Treasures of the Brotherton Galleries
To design, supply, install and commission a complete Intruder Alarm System, CCTV System, Access Control System and Induction Loop System.
The University of Leeds has an impressive and award winning campus which is home to numerous state-of-the-art buildings, coupled with a rich history spanning over 100 years has won the coveted title of University of the Year from The Times in 2017 along with being twice the winner of the Queen’s Anniversary prize.
TIS are very proud to have built up a fantastic mutually beneficial partnership with The University of Leeds. TIS have worked closely with the University to ensure that disruption has always been kept to a minimum across the entire campus and portfolio of associated buildings, totalling a minimum of 200 buildings, with a diverse suite of facilities including residential terraced housing, to high-rise academic facilities, hospitals, clinics, galleries, sports and leisure facilities and much more. Working for the University of Leeds we have designed, supplied, installed, commissioned, serviced and maintained numerous systems throughout the campus. TIS have supported these by working out of hours where required and supporting the academic timetable to complete major works outside of core educational hours.
Part of Leeds University Library Galleries, the gallery permanently displays treasures from the library’s Special Collections. The display includes original material written by the Brontës, stunning illuminated medieval manuscripts and rare books from across the globe. The gallery also offers original changing exhibitions twice a year, exploring a subject in depth. These exhibitions weave and reveal the stories held in the items and objects held in Special Collections.
The gallery has a lively programme of public events, including talks, hands-on activities, and craft workshops. There are also treasured items from each of the five collections designated by the Arts Council as nationally or internationally important:
- English Literature Collection
- Cookery Collection
- Romany Collection
- Leeds Russian Archive
- Liddle Collection
The Brotherton Gallery is located within the Parkinson Court Complex, and is a grade II listed building. Construction of the Brotherton Gallery commenced in 1930 and the Library and Gallery was officially opened in 1936.
The entrance through the glass doors leading from the Parkinson Building into the library, opens on to a large cylindrical space surmounted by a concrete dome. The diameter of the room, 160 feet (48.8 metres), was deliberately made wider than the 140 feet of the British Museum Reading Room, on which it was modelled.
Twenty columns of green Swedish marble, each comprising three drums weighing three tons each, support the coffered dome, and there is a balcony with a decorative iron balustrade and an elaborate art deco electrolier suspended from the dome’s centre. On the main floor, the bookshelves are mostly located in bays underneath the balcony; the balcony has an ambulatory providing access to the various subject-areas and to the Brotherton Collection at the rear.
Beneath the main floor of the library are two further circular floors. In 1993, a three-floor extension at the rear, the West Building, was opened to provide more space for readers, books and library staff, and to unite the Brotherton Collection with other Special Collections that have accumulated over the years.
With such historically significant artefacts on display TIS were contracted to supply and install a complete Intruder Alarm System, CCTV System, Access Control System and Induction Loop System. Working closely with the Gallery TIS supported the installation works completing them around their busy events schedule both within standard operational hours and outside of core operation hours to ensure continuity of security within the Gallery.
TIS worked carefully and considerately to incorporate the security systems, while respecting the surroundings. Key to our success in this project was our understanding of old buildings, building materials, and construction methods, installation works were tasteful and sensitive to the surroundings.
Health and safety was of paramount importance, and ensuring that asbestos containing materials were not disturbed a key requirement for the University.
TIS prepared detailed methods statements and risk assessments to ensure that all safety risks and concerns were addressed prior to commencement of works on site, these were submitted to the University Contract Manager for review and approval. Working closely with the Contracts administrator, TIS ensured that where concerns were raised these were resolved in an efficient and effective manner. The Building was carefully monitored and any remedial works completed in open partnership with the University and other specialist subcontractors on site. TIS ensured that provision was made within the budget for repair works to be completed should they be required.
The University had a strict project timescale to work to and required TIS to submit an indicative Programme of works, and subsequent revisions programmes as the project got underway. TIS monitored and maintained the Health and Safety of the site through rigorous risk assessments, method statements and common sense practice. TIS ensured that all egress routes were clear, or if obstructed that appropriate measures were put in place to offer alternative routes, and appropriate signage was clearly displayed in well-lit areas.
The works were carefully programmed by our PRINCE2 qualified Project Managers, who met regularly with the University to ensure that the project was kept on schedule, and where possible accelerated through careful application of resources. TIS continued to support the University of Leeds through the 52 week defect period and then into a rolling annual Service and maintenance contract, which continues to this day.
TIS also worked closely with suppliers to develop a close partnership, and as a result have received tailored system training for a suite of systems offered by them, this training has been utilised to ensure that TIS have provide the University of Leeds with first time fixes, technical support, troubleshooting, and bespoke training packages for their System Operatives. Through partnership with suppliers, TIS have maintained a limited stock of parts at the University and at our Engineering base in Leeds. TIS have also been able to secure same day dispatch and delivery of parts when required, reducing the timescale for installation and integration of additional security systems with limited or no system down time.
TIS sought project pricing to assist the University in reducing their overall contract costs and carefully utilised the stock supply based at the university and at our engineering base in Leeds. Regular contract meetings were held with key stakeholders, site managers, project managers and the Health and Safety Executive. TIS worked to meticulous health and safety risk assessments, which we conducted and submitted for review by the University and the HSE.
TIS have always worked in a safe manner and believe that a tidy site is a safe site, this motto has earned us a faultless record of safety with the University of Leeds on both these projects and many other subsequent awards received.
The University of Leeds currently employ TIS to monitor and maintain the Security Control room with over 600 CCTV Cameras linking back to it. In addition, TIS carry out bespoke system upgrades, reactive repairs and Planned Preventative Maintenance to a minimum of 125 CCTV Cameras during the academic calendar.
The CCTV systems at the University of Leeds include Open Space CCTV, High Secure Home Office CCTV, specialists systems for court rooms within the Law buildings, protective cover for priceless artefacts within the several Galleries and Museums on site, custom time-lapse CCTV for specific projects including new builds which are taking place on campus, high security CCTV in areas such as the Faculty of Biosciences and the Clinical Sciences Department, and on occasion TIS have supported the University with covert CCTV operations in association with the University Legal Team, Estates Security and the Police where security breaches have been suspected and proven as a result.
TIS have a dedicated team working on the campus at Leeds to guarantee complete client satisfaction. Recently making the decision to enhance their team and the infrastructure in place to support the University by opening their brand new northern office within a few minutes of the campus. TIS are dedicated to providing the very best service and quality to their client and this diligent approach has enabled the partnership to flourish and pay dividends for both parties.
Testament to our commitment to excellent service provision includes the consistent outstanding KPI results which we have achieved, and report on a monthly basis to the university, these outline the catalogue of faults logged, our response rates, and first time fix levels which exceed the universities expectations, and directly resulting from our production of such detailed reports the University now requires all Contractors to submit reports to the same high level as TIS on a monthly basis.